- Don't see a defined functionality reflected in the software?

In Mercell Source-to-Contract, Business Process Management (BPM) largely determines the way a tender can be set up. At the start of each tender, the user selects a process. Administrators can have features activated or modified by getting in touch with their account manager at Mercell.


- Since September 16, 2021 the Negometrix4 platform has a new name: Mercell Source-to-Contract. Read more about it here.


- Mercell Source-to-Contract has two tender management modules: version Portal and version Mercell Source-to-Contract.

Learn how to recognize which version your organization is using here.



21 January 2022

The second update of the year is a special one. We are introducing a new way of handling templates in Tender management (version Mercell Source-to-Contract): Snippets! In this release, we make it possible to create and manage Snippets. The next release will introduce Snippets within tenders so they can actually be used by buyers.


Plus:

  • Adjusting price after opening vault: adjusting a submitted price 
  • New report on suppliers in your Dynamic Purchasing Systems


As of the next update, Mercell Source-to-Contract is no longer accessible through Internet Explorer 11 (IE11). Please use a modern browser such as Google Chrome, Firefox or Opera. We announced last September that we will no longer actively support the browser.


Tender management (Mercell Source-to-Contract version)

Snippets

Templates are one of the main benefits of using smart procurement software. It simplifies setting up a tender and makes using repetitive elements more efficient. Hence we already have full templates for questionnaires and price lists for everyone to use.


It is often the case that you don't want to reuse entire questionnaires, but only a small part of them. A single element about purchasing conditions, complaints procedures or other standard requirements or wishes that you might have as a purchasing organization. 


With Snippets you create individual, reusable building blocks for the content of your tender. As administrator you manage these among your Templates in your Organization Settings.


In Organization Settings, go to Templates within Modules, choose Tender management and select Requirements.



Here you will find the list of snippets. Create the first snippet via Create in the upper right.



Give the snippet a name. In this example, a snippet for the standard terms and conditions that the organization often applies as a requirement in tenders. 


Select the type of snippet via Select item. Here, choose from all the options you know from building a questionnaire. 



For example, in the example of signature for an NDA, choose a Document question where you ask the supplier to upload a signed agreement.



After saving the Snippet, you'll see the full list. Here you can edit, delete or create new ones.



As of next release you will be able to load Snippets into your tender as well. Until then, have a look at your current templates and maybe copy parts to Snippets. Which parts of your templates are used most often? The next release is scheduled for early March. From then on, buyers will be able to select Snippets in their tenders.


Adjusting a submitted price

It sometimes happens in a tender that a submitted price contains an estimate that has been interpreted incorrectly. As a buyer, you still want to be able to compare offers correctly with each other. A price that deviates from the other offers due to a misinterpretation or typing error will make that nearly impossible.


From now on it is possible to adjust a submitted price, including a motivation. To do this, go to Evaluation and open the offer from the supplier. Click on the price and go to the Total price button with the pencil icon in the top right.



A price submitted by the supplier you can then adjust by adding, or subtracting an amount. 



The changes are tracked so that they can always be reviewed. After the adjustment, the ranking is updated.


This functionality is immediately available for new tenders created after the update, except for tenders with an ongoing procedure (such as a Qualification System, Dynamic Purchasing System etc.). 


New report: suppliers in your Dynamic purchasing systems

The reporting functionality offers you the possibility to combine data from the tenders into reports.


From now on it is possible to create a specific report about a Dynamic purchasing system, specifically about the suppliers.


With the report you get a overview of your DPS about for example:

  • Which suppliers have participated
  • Which categories have been selected
  • Which mini competitions the supplier participated in
  • Average prices and quality scores in mini-competitions by the supplier

Go to Tender management, choose the My Reports tab and click Add. From there, select the DPS report - supplier.



Next, you compile the report. It is a mix of information about the supplier and related statistics that are brought together in a report. 

After you have selected the columns, choose Save and select the Dynamic Purchasing System on which you want to generate the report.


5 January 2022

This update includes the following: 


Tender management (version Mercell Source-to-Contract)

  • Price-quality ratio improvements
  • Manage the default formula settings in the BPM
  • Rollback of the vault opening
  • Visibility of content of a tender on the published tender

Supplier management

  • Improvements in communication around statements


Tender management (version Mercell Source-to-Contract)

Price-quality ratio improvements

Previously, buyers set the price-quality ratio via round settings. Next, the buyer distributed points in the questionnaires and price lists. From now on, the price-quality ratio is calculated automatically based on the points set in the questionnaires and price lists. The way the information is presented has also been improved.


Management of default formula settings in the BPM

In Mercell Source-to-Contract, Business Process Management (BPM) largely determines the way a tender can be set up. At the start of each tender, the buyer chooses a process from one or more options.


There is now the option to set the default formula for each process. The default setting remains the point system, but can be adjusted for your organization. Your administrator can submit a request through your account manager at Mercell.


Reversing the vault opening

Opening the vault with submitted offers is irreversible. However, from now on it is possible to activate in the BPM that a vault opening can be reversed. For all other BPMs, this is turned off but could be activated by submitting a request through your account manager at Mercell. The features has only been activated for private organizations in the process "Request for offers without direct access". 


Visibility of the contents of a tender on the published tender

A published tender, in addition to TenderNed or TED, is also published on the published tenders page of Mercell Source-to-Contract. The content of the tender is now better displayed and easier for interested suppliers to download. The previous update already brought some improvements.


Supplier Management

Improvements in communication around statements.

Messages that are sent between suppliers and vendor managers can now be found in External (on the vendor manager side) and in Messages (on supplier side). As soon as a statement is rejected or approved, the vendor manager is notified.